Facility Service


Are you a highly experienced facilities maintenance customer service professional?

Is customer service your passion?

If so, then it is a great time to join our facilities maintenance team! Get all of the benefits of interacting with Fortune 500 clients in a small firm environment. Not only do we take pride in what we do, we love doing it!
Currently, All American is looking for a facility service coordinator to join its Facility Service Coordinator Team. We are a general contracting firm who has been taking the field of facilities maintenance to new heights since 1975. 


Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. The work is primarily performed in a typical office environment. The noise level in the work environment is usually moderate.For the most part ambient room temperatures, lighting and traditional office equipment as found in a typical office environment.


Position Description:

The Facility Service Coordinator is a part of a team of highly trained individuals with an exceptional customer service attitude and skills. The Facility Service Coordinator receives work orders from national, regional, and local Clients requesting repairs to existing buildings & facilities and then are responsible for managing the work through the life of the job by utilizing the best software in the industry and dispatching our self-performance technicians and vendor partner network. 

Essential Duties and Responsibilities:

Manage and grow assigned accounts through service delivery and build rapport with clients.
Manage service work orders through daily monitoring of open PO reports.
Prepare service work orders and purchase orders, as well as Client reports as needed.
Communicate and update work orders and clients daily via email, phone, and Client work order websites.
Review vendor invoices for accuracy and approve for payments.
Prepare completed work folders for billing.
Manage the relationship with the subcontractor in a friendly but firm manner and negotiate pricing when necessary.
Other duties as assigned by the Service Manager & Office Manager

Qualifications and Experience:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. 

  • High School Diploma or GED

  • Extreme attention to detail, and organizational skills.

  • A consultative, value-added sales approach.

  • Discipline and energy to maintain consistently high levels of activity.

  • Knowledge of retail, financial, healthcare, restaurants, and government facilities.

  • A working knowledge of business processes, profit and loss, market strategy, and financial terms.

  • Strong problem-solving skills and the ability to think on your feet.

  • Strong MS Office with emphasis in Excel, Ariba, SAP, Maximo, Service Channel, SamPro and extensive internet experience, contact and sales process management.

  • Excellent communication skills -- verbal and written.

  • The ability to use a telephone, computer based tools and develop presentations to drive business.

  • A commitment to customer support and the ability to maintain and develop productive business relationships.

  • Ability and willingness to be accessible and available during all hours and be on-call on a rotating basis.

  • Team/service focus.

  • Ability to multi-task on a daily basis in a fast paced environment.

Other Skills and Abilities:

  • Ability to read, analyze, and interpret general business periodicals, professional journals, technical procedures, or governmental regulations.

  • Ability to write reports, business correspondence, and procedural documents

  • Ability to present information and respond to questions from customers, clients, managers, co-workers, and vendors/subcontractors


  • High School Diploma or GED

Physical Demands:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. 

  • While performing the duties of this job, the employee is regularly required to sit for extended periods of time and use hands to operate computer keyboard and telephone.

  • The employee is occasionally required to stand, walk, and reach with hands and arms.

  • Specific vision abilities required by this job include close vision, and ability to adjust focus.

This position requires no travel.

This position schedule is variable and will participate on a rotating on-call basis. 

If you want a career where excellence is the standard then send your resume with salary requirements.

All American Mechanical Contractors, Inc. is an Equal Opportunity Employer and is a Drug Free Workplace.

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